Accounting Supervisor

Accounting Supervisor

The James Allen Companies Inc.

Accounting Supervisor

Our client is currently seeking an Accounting Supervisor to join their home office accounting team.

Position Summary:
The Accounting Supervisor oversees the daily accounting operations activities including accounts payable, cash & credit management, and various financial systems utilized (EAS, WINGS, Premium Pro, One Source, BNA, LeaseQuery, Concur, Banking & Investments Portals). This is a key role that monitors, supervises, and develops personnel and policies & procedures associated with these functions. The position ensures highest level of customer service is provided both internally and externally by working with business managers and vendors in a collaborative manner.
Primary Responsibilities:

  • Provides supervision for accounts payable, cash management, fixed assets, and other related accounting operations functions
  • In addition to supervision responsibilities, also responsible for completing various state premium taxes returns, annual statement notes and STAT audit reports for external auditors
  • In conjunction with Manager, maintains current company and department procedures. Assigns work, provides training and feedback to team members, and conducts timely and appropriate evaluations of job performance in the department.
  • Responsible for timely, accurate, and efficient filing of all local and state premium taxes incurred as a result of sales & use, collection of premiums, and income earned.
  • Monitors external sources of state and local tax information to ensure timely completion of job responsibilities
  • Analyzes and reconciles intermediate to significant general ledger accounts, transactions, and intercompany activity
  • Analyzes a variety of accounting documents regarding accuracy of computations, for proper support of transactions and for trends and deviations
  • Reviews inconsistencies, irregularities or errors in certain financial information and accounts and determines reasons for such inconsistencies
  • Recommends solutions or changes in procedures for various accounting problems
  • Provides input for management financial informational needs
  • Identifies and resolves more complex problems associated with financial operations of accounts payable, cash receipting, income & premium tax, payroll, and other related activities
  • Coordinates regularly with accounting management and key personnel in other departments to expedite solutions for problems affecting the accounting department
  • Creates ad hoc reports on accounting matters
  • Utilizes expert statutory accounting practices
  • Prepares reports and statements of accounts of a confidential nature
  • Refines account structures, reports, procedures and systems
  • Reviews and approves work papers and products of less experienced accounting personnel
  • Serves as point of contact internal auditors on accounting operations matters such as cash, accounts payable, bank reconciliation, travel & entertainment, payroll, and other related areas
  • Interprets and applies state tax regulations
  • Assists in developing, interpreting, and ensuring compliance with all financial policies and procedures
  • Maintains cooperative relationships with all internal customers to ensure timely and accurate processing of accounting transactions and reporting of financial information as well as optimal financial systems operations
  • Understands overall accounting process flows and actively develops the understanding of less-experienced personnel
  • Maintains an appropriate level of knowledge and understanding of accounting, industry, and regulatory requirements relevant to assigned responsibilities
  • Efficiently utilizes accounting information systems and productivity software to perform job responsibilities
  • Assist in developing and delivering accounting process training sessions throughout the organization for both financial and non-financial personnel
  • Maintains knowledge of internal control requirements (COSO) and environment as well as interpreting changes and maintaining accurate documentation for auditors
  • Works directly with external auditors on maters pertaining to operational responsibilities
  • Represents financial division on project teams and teams as needed
  • As a management representative, consistently acts in the best interest of company and provides leadership and communication to actively promote company’s mission, values, and culture.
  • Performs other duties as assigned


  • Bachelor’s degree in Accounting or related field preferred
  • Minimum of 5 years of related experience required
  • Prior supervisory experience preferred
  • Strong knowledge and understanding of Statutory accounting highly preferred
  • Advanced understanding and application of Microsoft programs
  • Expert understanding and application of accounting information and related systems
  • Ability to work additional hours when required
  • Strong problem solving and analytical ability
  • Excellent interpersonal skills; ability to work with all levels of an organization
  • Excellent written and verbal communication skills
  • Time management skills, with ability to timely and accurately organize, prioritize, and complete responsibilities
  • Ability to appropriately handle sensitive data and maintain confidentiality
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