Escrow Officer

Escrow Officer

The James Allen Companies Inc.


The Escrow Officer is responsible for pre-closing, coordinating with agents & lenders, preparing settlement statements, scheduling and conducting the closing, issuing title policies, preparation and recording of documents and making appropriate disbursements associated with the settlement process.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Review and clear title; identify underwriting concerns; prepare the settlement statements
  • Order all items applicable to a transaction, such as tax certifications, inspections, surveys, payoff statements, conveyancing (specific to PA); bring downs/updates; Prepare settlement statement and closing packages
  • Prepare and make bank deposits; obtain funding approval if applicable; and disburse funds in accordance with the signed settlement statement
  • Complete post-closing duties including recordings, balancing to Simplifile report, if applicable; preparing wire transfers and final title policies
  • Prepares or assists with preparation of reports, such as Capture, Escrow Trial Balance and Application/Closing Reports
  • Communicates frequently with leadership team and JV Partners regarding status of operations
  • Maintains knowledge and seeks out industry developments that affect the title insurance operations
  • Ensures that their operation is in compliance with regulatory issues


  • Must have a minimum of 2 years escrow officer/closing experience performing the title and escrow duties of this position
  • Must have high school diploma or general education diploma (GED)
  • Flexible and able to multi-task; can work within an ambiguous, fast-moving environment, demonstrated resourcefulness in setting priorities
  • Active notary and title license
  • Demonstrated effective customer service experience to a diverse audience to enhance service delivery
  • Carries out duties in compliance with all federal and state regulations and guidelines
  • Complies with all company and site policies and procedures
  • Remains current in profession and industry trends
  • Knowledge of title industry software, RamQuest preferred
  • Familiar with title and escrow regulations in the state where employed
  • Familiar with E-Recording where applicable, Simplifile preferred
  • Successfully completes regulatory and job training requirements
  • This field is for validation purposes and should be left unchanged.

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